Good record keeping is essential for the safe management of Medical Equipment. The prime reason for keeping good records is so that the equipment is subject to track and trace for the provision of device history as an aid to any maintenance issues /recalls /regulatory safety notices /field safety notices that may arise during the equipments useful life. This is a core function of Clinical Engineering and should include initial procurement details, all equipment repair details and routine planned preventative maintenance/safety test details etc. The detail and complexity of the records will depend on the type of device and its usage during its lifetime. It should also include any specific guidance provided in the manufacturer’s instructions and supporting information.
For efficient and effective management it is essential to have in place an electronic based equipment management system that is primarily focused on medical device equipment as opposed to a general asset management system. Ideally one system should be adopted nationally that can be utilised in each hospital / community setting. The recommended Health Service dedicated computerised Medical Device Equipment Management software system is “ECRI AIMS” and must be used where available.
Electronic records should provide evidence of:
The delivery of this Project will impact on operational aspects of medical device equipment management within the Hospital Groups and the Community Healthcare Organisations. They will be required to engage with the Project and provide resources to ensure that the Project objectives are delivered.
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